Privacy Notice and Policy
At Mail Boxes Etc. (UK) Limited we recognise the importance of protecting your privacy, in line with our legal responsibilities. This notice is to advise you how we use any personal information you share with us, via our website. This notice also covers use of your personal information when you purchase, or are a recipient of services purchased, through Mail Boxes Etc. franchise stores. Your continued use of this site signifies your assent to this Privacy Notice and Policy.
Who we are
Mail Boxes Etc. (UK) Limited has been granted licence to operate the Mail Boxes Etc. brand within the UK and Republic of Ireland, offering services to customers through this website and through branded Mail Boxes Etc. franchise stores. Mail Boxes Etc. franchises are independently owned and operated under licence from MBE Worldwide S.p.A. (VAT number 10697630159), with registered office in Milan, Italy, Viale Lunigiana 35-37.
- Details of Mail Boxes Etc. (UK) Limited can be found here: https://www.mbe.co.uk/contact-us
- Details of Mail Boxes Etc. franchise stores can be found here: https://www.mbe.co.uk/stores
Personal information we collect
We collect your personal information when you enter your details on forms on our website, when you contact us (in writing, by post, email, or posts and messages via the social media platforms that we support, or by phone). We also collect your personal information when you use (or are a recipient) of our services purchased online or through Mail Boxes Etc. franchise stores.
When you complete a ‘contact us’, ‘service’, ‘quote request’ form, or ‘franchise enquiry’ online
When you contact us via this website, by completing an enquiry or ‘contact us’ form, ‘service’, ‘quote request’ or ‘franchise enquiry’ we may need to use your personal details to deal with your query or sales enquiry. The details may include your name, address, landline telephone/mobile number, and/or email and IP address.
In the case of an enquiry on behalf of a company we may collect your company’s name, your position in the company; the company’s address, company’s email address and telephone number.
How long we keep your personal information
We use your personal information only to send you the information you have requested from our company. Unless your enquiry results in the purchase of a service or product, or you have selected to receive news and promotional marketing which may be of interest to you, your personal details will be deleted from our systems 24 months after the conclusion of your enquiry, deemed a ‘reasonable period for retention’ under ICO guidelines.
Purchases of services or products
When you purchase a service via this website, or through Mail Boxes Etc. franchise stores in the UK and Ireland, we will use the data supplied to fulfil your order.
Where this involves the provision of an ongoing service (for example, mailbox rental) we will hold your details securely for the duration of the agreement.
Your personal details will be deleted from our systems 24 months after the conclusion of the service or product purchased.
Additional personal information rules applying to Mailbox Rental
For all mailbox rental agreements covering registered businesses, partnerships, charities, body corporates and any other ‘Legal Person’, as defined in the laws of England and Wales, we are required by law, under HMRC rules to hold records for mailbox rental customers for a period of 5 years after the termination of rental, to comply with anti-money laundering regulations; including:
- the Proceeds of Crime Act 2002Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017
- Terrorism Act 2000
- Fraud Act 2006
- Bribery Act 2010
- Sanctions legislation (various)
- Criminal Finances Act 2017, Part 3
- London Local Authorities Act 2007 Section 75
For all other mailbox rental agreements classed as Personal or for private use, or non-registered businesses, partnerships, charities, body corporates and any other ‘Legal Person’, as defined in the laws of England and Wales, we are required by law, to hold records for a period of 2 years after the termination of rental, deemed a ‘reasonable period for retention’ under the GDPR.
Why we collect your personal information
We collect your personal information to:
- provide you with products and services that you may request from us or Mail Boxes Etc. franchisees
- check your identity to protect security and prevent fraud, when you use our services
- improve and develop our services
- meet our legal obligations
Storing your bank and payment card details
For purchases made online via this website, we do not hold any bank payment card details, these are held securely by our nominated payment partners, WorldPay or Sage Pay.
For purchases made within the Mail Boxes Etc. Franchise store, bank payment card details are held by the payment provider, selected locally. The Mail Boxes Etc. Franchise store will advise the nominated payment provider. on request.
Who we share your personal information with – third parties
Your personal information is only used by Mail Boxes Etc. (UK) Limited, or Mail Boxes Etc. franchise stores, for the purpose(s) detailed above.
We share your personal information with select third party business partners where it is necessary to do so, for the purpose of providing the product or service you have enquired about, or purchased via this website, or through a Mail Boxes Etc. franchise store.
We will share your personal information with authorities, (including the police, law enforcement agencies, credit reference and fraud prevention agencies and select other bodies), for:
- prevention and detection of crime
- the prevention of fraud against Mail Boxes Etc. (UK) Limited, Mail Boxes etc. franchise stores, third parties or customers,
- to prevent money laundering
- for identity verification
- for the purpose of legal proceedings
We do not sell your personal information to any other third party, for any reason whatsoever. We do not use automated call services and we do not record telephone calls for training, or other purposes.
In cases where your personal information has been passed to a third party as part of provision of a product or service purchased, you may need to contact the third party directly in relation to their continued use of your personal information.
How we keep your personal information secure
Mail Boxes Etc. (UK) Limited and/or Mail Boxes Etc. franchise stores are committed to keeping your personal information secure. All personal information collected via our website is stored on a secure server to protect it from being accessed or used inappropriately.
How we keep your personal information accurate
Mail Boxes Etc. (UK) Limited and/or Mail Boxes Etc. franchise stores will ensure that your personal information is kept accurate and up to date as far as is reasonably possible. We encourage you to advise of any changes to your information and by updating your My Account details on our website.
Where you have opted-in to receive news, periodic offers, or promotional email marketing, we will use only relevant personal information to contact you.
How to access your personal information
You can access your personal information at any time by registering and logging into your My Account area on our website. You can update your details and your preferences to receive marketing and promotional email communications from Mail Boxes Etc. (UK) Limited and/or Mail Boxes Etc. franchise stores.
News, offers and promotional email marketing
Where you have selected to receive news, periodic offers, or promotional email marketing, by ticking the appropriate box on our web forms, or in your My Account area on this website, we will use only relevant personal information to contact you.
We may communicate with you by email, post, phone, SMS text message and social media posts and messaging where you have provided consent at the time we collect your personal information.
Updating your preferences
You can change your personal information and marketing preferences at any time through your My Account area on our website. However our use of your personal information will not be affected by the opt-ins or opt-outs you select, if you have provided information to a Mail Boxes Etc. franchise store or through other means,
If you do not wish to receive information by email from Mail Boxes Etc. (UK) Limited or its franchisees, please use the unsubscribe feature on any promotional email received, email us quoting, ‘please unsubscribe me’ in the subject line, or use our ‘contact us’ form to request that your details are removed from our database. In this case, we will only retain your personal information, where our legal or regulatory obligations require us to do so.
Requesting a copy of your personal information
If you have registered on our website, you can log-in to view online all the personal information Mail Boxes Etc. (UK) Limited holds about you.
If you wish to request details of personal information held on systems and in hard copy, stored by Mail Boxes Etc. franchise stores, please contact the appropriate store directly.
There is no charge for each reasonable request. The Mail Boxes Etc. franchise store will require details to be able to locate your information and this will include dates and details of store or website visits, emails and the products or services you have used. A simple form to apply for a Subject Access Request will be provided upon request.
Where we collect your personal information from
Mail Boxes Etc. (UK) Limited and/or Mail Boxes Etc. franchise stores collect your personal information:
- directly from you when you complete a form on our website, register with us and/or select the option to receive news, information and promotional marketing from us
- from third parties who use our products and services including information recorded on mail or parcels sent to you by a third party
- from Mail Boxes Etc. franchise stores, including when you enquire about or purchase a service in a Mail Boxes Etc. franchise store
- from third parties who hold and supply marketing lists for sale or otherwise in the public domain
- from third parties when we undertake a payment authorisation or when undertaking an identity check
- when you purchase a product or service which we provide together with a third party business and the information is collected by the third party business
- when parcels or post are handled through Mail Boxes Etc. franchise stores or third party networks.
Transferring personal information outside of the UK
Mail Boxes Etc. (UK) Limited and/or Mail Boxes Etc. franchise stores may need to transfer your personal information to third parties located outside the UK. If we do, we will ensure that information is protected to a level which meets the requirements of UK law.
The data controller responsible for our website is Mail Boxes Etc. (UK) Limited. Mail Boxes Etc. (UK) Limited appears on the Information Commissioner’s Office (ICO) Data Protection Register: Number Z6712730.
Links to third party websites
Our website, emails and social media pages may contain links to websites operated by third parties. Mail Boxes Etc (UK) Limited and Mail Boxes Etc. franchise stores are not responsible for privacy notices, policies, services offered, or other site content displayed on third party websites.
Changes to our Privacy Notice and Policy
We review our privacy notice and policy regularly and will display the current version on this webpage.
Please see our Cookies Policy
How to contact us
If you have any questions about how Mail Boxes Etc. is using your personal information, please contact us.
Mail Boxes Etc. (UK) Ltd
Registered in England number 3107457
15 Cromwell Park,
Contact email address: email@example.com
VAT number: 667 9919 57
Telephone: +44 (0) 1608 649230